PO Terms - ASI

By accepting this purchase order, your company agrees to immediately report to Aircraft Specialties Inc. and the Federal Aviation Administration any failure, malfunction, or defect in any product, part, or process of articles manufactured by Supplier or its Sub-Tier Supplier within 24 hours of discovery. This is to be made initially by phone and then followed up with an email detailing the non-conformity, Purchase Order(s), Part Number(s), and or Lot Number(s) affected by the nonconforming material(s). Supplier also agrees to allow Aircraft Specialties Inc. and/or the Federal Aviation Administration access to inspect any part(s) and processes performed on any part(s).

If you do not consent to allow such inspection and operation by Aircraft Specialties Inc. and the Federal Aviation Administration, you are hereby directed not to perform any activity with this purchase order and to notify the purchasing representative that contacted you immediately to resolve the matter.

ADDITIONAL TERMS AND CONDITIONS FOR SUPPLIERS/SUB-TIER SUPPLIERS
As a Supplier to Aircraft Specialties Inc. (ASI) you agree to comply with the additional terms and conditions listed below in the respect to any product or service(s) provided to ASI if any such product or service relates to any aerospace application, project or machine or any request for quote, purchase order or similar document issued by ASI contains any reference to the AS9100 series/ISO 9001 standards. The terms and conditions issued below are in addition to and are deemed to be an integral part of ASI’s standard terms and conditions of purchase.

TRAINED PERSONNEL: Supplier agrees to use trained personnel in processes which require the use of trained personnel (for example: Certified Welders when a Specification Requires).

PROCESS, PRODUCT OR LOCATION CHANGES: Any changes in your manufacturing process, materials, or engineering drawings; product site of manufacture including change of Suppliers or Sub-Tier Supplier shall require advanced notification to ASI and new Supplier/Vendor Audit form filled out.

SUB-TIER SUPPLIERS, FLOW-DOWN REQUIREMENTS: Suppliers may not outsource or subcontract any product, component, service or other work for or on behalf of ASI to any Sub-Tier Supplier without the prior written approval of ASI. Supplier acknowledges and agrees that ASI’s customers may require the use of pre-approved sources, (such as painting, coating, heat treatment, welding and similar services). If ASI approves the use of any Sub-Tier Supplier, Supplier must flow down to Sub-Tier Supplier any applicable ASI, statutory, regulatory, and/or AS9100/AS9110/AS9120/ISO 9001 requirements including, but not limited to, requirements in any purchase order issued by ASI. All service work (such as painting, coating, heat treatment, welding and any other services) performed by a Sub-Tier Supplier must strictly comply with all ASI, regulatory, statutory, and customer requirements.

CERTIFICATE OF CONFORMANCE: Supplier must provide a Certificate of Conformance for all orders and lots. Verify that all products and lots meet applicable ASI, any regulatory, and customer order specifications and requirements. All products and lots must be clearly identified and labeled and must be traceable to and linked to the Certificate of Conformance. Supplier’s records with respect to each other must be retained for a minimum of 5 years.

ITAR REQUIREMENTS: When the Aircraft Specialties Inc. purchase order identifies ITAR’s compliance and that the information contained may be subject to International Traffic Arms Regulations (ITAR) or Export Administration Regulations (EAR) controls and may not be disclosed to any foreign person(s) or firm, including persons employed by or associated with your firm, without first complying with all requirements of the ITAR, 22 CFR Subchapter M Sec. 120-130 and the EAR, 15 CFR Subchapter C Sec. 730-774. This is to include any and all sub-tier suppliers and should be flowed down to them.

By this notification, the supplier has been so advised of its compliance obligations under ITAR.
When required, the Aircraft Specialties Inc. purchase order will also identify unique government requirements (such as Defense Priorities and Allocations System (DPAS) status).
By this notification, the supplier has been so advised of its compliance obligations under the appropriate Federal or Defense Acquisition regulations.

NONCONFORMING PRODUCTS AND MATERIALS: If at any time Supplier becomes aware that any shipped product or material is nonconforming, Supplier will notify ASI by telephone and promptly confirm in writing within 24 hours of discovery. All nonconforming products and materials must be documented and investigated. Supplier’s investigation shall include root cause analysis, impact/assessment of scope and identification and timely implementation of effective corrective actions. All investigations will be documented, and records maintained. Supplier shall obtain ASI’s prior written approval with respect to the disposition of any nonconforming products or materials. Rejected nonconforming products shall be replaced by the Supplier at the Supplier’s expense. Nonconforming products rejected by ASI shall be returned to the Supplier at the Suppliers expense and risk of loss.

RIGHT OF ACCESS: ASI, and government authorities and their respective representatives intend to perform verification activities at Suppliers premises when warranted and to assure product(s) and service(s) conform to specified requirements. Supplier shall provide ASI, and government authorities and their respective representatives with access to all of Supplier’s facilities and records relating to the performance and processing of ASI’s orders. In accordance with 14 CFR 145.223 any Supplier that accepts parts, which are regulated by the Federal Aviation Administration (FAA), must provide facility access to the FAA for surveillance of these part(s).

QUALITY: Supplier shall be responsible for the specific quality, performance, productivity provisions, and documentation requirements, if any, set forth in the Agreement. In addition, Supplier shall be responsible for imposing the applicable quality assurance requirements on and all of its Sub-Tier Suppliers. Any inspection or verification activities undertaken by ASI, or governmental authorities shall not be used as evidence of effective control of quality and shall not absolve the Supplier of the responsibility to provide acceptable, conforming products and services, nor shall it preclude ASI or its customers from rejecting any product or service provided by the Supplier.

SUPPLIER CORRECTIVE ACTION: Substandard suppliers will receive ASI-64A Supplier Corrective Action Report. The number of discrepancies ASI allows its suppliers is 3 Discrepancies per Quarter. Should the supplier have more than three discrepancies within that time frame an ASI Supplier Corrective Action Request will be issued to that supplier. Suppliers are to fill out the corrective action request with actions they intend to implement to ensure these discrepancies will not continue going forward along with a timetable for implementing the corrections to processes and/or procedures. Once completed the Supplier Corrective Action is to be sent back to the individual that sent the request. When received by ASI a review of the corrective actions and timetable for implementation will be reviewed to determine the suppliers continued use.

RECORDS RETENTION REQUIREMENTS: Supplier shall maintain complete and accurate quality records in connection with the product(s) and service(s) supplied and traceable to its origin under this agreement. To include but not limited to, purchase orders or agreements, inspection and test record(s), and Certificates of Conformance(s) for the products supplied for a minimum of 5 years after completion of this purchase order.